Course Description

This course will take the student through the different ways to process transactions in the Quickbooks program.  Knowing what each can do and how to best utilize the program’s options is the key to learning about these options.  Finding, changing and deleting transactions will also be covered.  Many other important parts are covered like the bank reconciliation, advanced reporting, and the year end considerations in Quickbooks.

Course Objectives

Ø      This course is ideal for a new user and also very beneficial for people who have been using Quickbooks for a while but they lack the confidence that they are utilizing it properly.

Ø      You can do transactions directly into registers or use the form screens.  Find out how and why you will need to know about both techniques.

Ø      You will go through the complete cycle of transactions like the invoicing for a sale, to the receiving of the money, to the making of the deposit.  It all feeds into the bank reconciliation which is a must to learn and understand.

Ø      The reporting features of Quickbooks are very powerful.  Learn to how start customizing and memorizing reports in Quickbooks.

Ø      The year-end steps will be the conclusion of this course.  Find out what your options are.

Table of Contents

I  Introduction

II  QuickBooks Windows Interface

1. The QuickBooks Screen

2. Moving around QuickBooks Accounting

3. Using QuickBooks Help

4. Moving in Dialogue Boxes – Tab vs. Enter Key

5. Entering Dates in QuickBooks

6. Using Quick Add

III  QuickBooks Registers

1. Understanding Registers

2. Opening Registers

3. Transction Type Codes in Registers

4. Editing a Register Transaction

5. Finding a transaction in a register

IV  Helpful Tips for Using QuickBooks

1. Knowing how to Void or Delete Transactions

2. Using the Calculator (QuickMath)

3. Memorizing Transactions

4. Using the Find Command

5. The QuickBooks Function Keys

V  Accounts Receivable & Recording Sales

1. Deciding how to Record Sales

2. Using Create Invoices

3. Putting an Invoice on Hold

4. Entering Credit Sales

VI  Accounts Payable & Recording Purchases

1. Deciding how to Record Purchases

2. Using Enter Bills

VII  Cash & Banking in QuickBooks

1. Receiving Money in QuickBooks

2. Making Deposits

3. Writing Cheques

4. Paying Bills

5. Processing Payroll without Using Payroll

6. Reconciling the Bank Accounts

VIII  Report Customizing

1. How to Generate Reports

2. Customizing Reports - The date range

3. Customizing Reports - Filtering

4. Customizing Reports - Columns

5. Customizing Reports - Suppressing inactive data

6. Customizing Reports - Viewing more on your screen

7. Customizing Report – Changing Appearance

IX  Handling GST & PST Filing

1. Reporting on your PST/GST

2. Paying the GST/PST Liability

3. Processing a GST Refund

XII  Year End Considerations

1. Closing the Books

2. Condensing data

3. What is the Retained Earnings Account?

4. Printing the Journal report

5. General ledger report